Cut AP Processing Time in Half—Here’s How

The Stamp. Oh, how I hated The Stamp.

When I started at Auto-IT nearly 20 years ago, I helped with the accounts process in our Sydney office. Invoices would arrive by post or fax (yes, really), and later by email—which we still printed.

Each one was stamped, then manually marked up with GL codes, amounts, and creditor details. After that, they were stacked into a large yellow folder and dropped on my desk for further processing.

I hated the folder, too.

Fast forward 20 years: No stamp. No folder. No paper. Thank goodness!

If you know, you know. And many of you do—the frustration, the inefficiency, the wasted time spent manually managing invoices.

That’s where Auto-IT’s Enable AP Workflow comes in. This powerful in-house-developed software digitises and streamlines the entire AP process—from receiving invoices through to approval and payment. It captures data automatically, routes invoices through defined approval paths, and integrates with your DMS to reduce manual entry, errors, and delays.

Here’s what clients are already saying:

‘Enable AP Workflow has halved our accounts payable process time and significantly improved data accuracy.’

‘We’ve also saved time in archival processes, with direct access to the GL, removing the need to dig through creditor records. I highly recommend Enable AP Workflow to any team looking to boost efficiency, reduce errors, and save time’

‘The time-saving aspects, particularly at the end of the month, combined with the ability to search invoices digitally, have been invaluable. Enhanced visibility into expenses has also helped improve financial planning.’

 

Not All AP Systems Are Created Equal

 

Enable AP Workflow isn’t a bolt-on tool. It’s purpose-built for the realities of dealership operations—designed to save time, prevent fraud, and simplify compliance and forecasting.

With Enable AP, you gain full visibility over every invoice:

• Structured approvals
• Smart notifications
• Real-time status tracking

It captures data from both physical and digital documents, flags suspicious bank detail changes, and links everything directly to your DMS.

Everything is searchable.
Every step is logged.
Nothing is missed.

If you’re comparing options, here’s what sets Enable AP apart:

Fully integrated with your Auto-IT DMS
It’s not a separate system—it’s part of your DMS, just a different interface.

Learns over time with AI and machine learning
Invoice data improves automatically, reducing repetitive corrections.

You control your data
Store documents where you choose (SharePoint, Windows, etc.), with full ownership and access. It’s your data––you retain full control.

Documents are attached directly to transactions
Instantly access invoices from creditor records, deals, or ROs—either through Enable, or through your Auto-IT DMS. No third-party systems.

Real-time processing
No batch posting. Faster workflows from start to finish.

Built-in fraud protection
Bank details are verified against creditor records to reduce risk.

Ditch the paper.
Ditch the stamp.
Ditch the yellow folder.

And move forward with a better way to manage accounts payable.

If you’d like to see it in action, please reach out to me, and I’ll we’d be happy to walk you through the full process and show what it can do for your dealership.

 

Lucy Kelly | Director, Client Relations