New Releases Deliver Efficiency, Accuracy, and Smarter Decision-Making

Auto-IT’s latest product releases, Enable AP Workflow and Tech Mobile, are designed to help dealers cut wasted time, reduce errors, and speed up decision-making. Likelwise, the latest PMDS Release R7.2 gains some amazing new solutions (at no extra cost), including Stock Assist, Kaizen Service Quotes, and F&I Introductions. Each is a powerful addition to the core PMDS system, and they’re already having a demonstrable, positive impact on dealers’ businesses.

One of our key commitments following the Perseaus acquisition was to an increased cadence of high-quality product releases and enhancements. The last few months have demonstrated this commitment in action, and the response from dealers highlights the results. Here’s is a very brief rundown of some of these releases.

Enable AP Workflow | Speed, Accuracy, and Control

Enable AP Workflow transforms accounts payable into a faster, more accurate, and more transparent process. Intelligent OCR captures invoice data automatically, matching it against existing supplier and creditor details within your DMS. This means invoices are routed, approved, and posted without the need for repetitive data entry, dramatically cutting the chance of human error.

Key features include:

• Automated data extraction and validation of ABNs, account numbers, and allocations.
• Fraud detection and duplicate invoice checking to protect against costly mistakes.
• Direct integration with your general ledger, so staff no longer waste time digging through old records.
• Digital archiving, giving auditors and managers instant access to full invoice history.

The result is faster turnaround on payables, cleaner financial data, and complete visibility into invoice flow. By minimising rework and preventing misallocation, Enable gives finance teams more time to focus on analysis and strategic tasks rather than paperwork.

Buckby Motors reported:

“Enable AP Workflow has halved our accounts payable process time and significantly improved data accuracy. One standout example: a large landlord invoice was easily identified and correctly allocated — something that previously may have been misallocated. We’ve also saved time in archival processes, with direct GL access removing the need to dig through creditor records. I highly recommend Enable AP Workflow to any team looking to boost efficiency, reduce errors, and save time.”

Rourke Bretherton – Internal Accountant

 

Stock Assist | A Single Source of Truth

Stock Assist, included in PMDS Release R7.2, redefines how dealerships control and monitor their vehicle inventory. Designed as a mobile-first application, it ensures that every unit’s details — cost, location, and status — are kept up to date in real time and accessible to the entire team.

Key features include:

• Mobile stock management, where arrivals, transfers, moves, and inspections can be logged on the spot.
• Barcode and VIN scanning, allowing staff to instantly identify vehicles without relying on manual notes.
• Photo and attachment support, ensuring all condition reports, damage records, and documents stay with the vehicle record.
• Daily Status Reports, providing a live log of all changes to the yard — from reconditioning updates to exceptions and transfers.

This streamlined visibility helps dealerships make faster, more confident pricing and allocation decisions. It reduces double-handling, cuts back on missed communications, and keeps all stakeholders aligned. Ultimately, Stock Assist helps shorten the days-to-sale cycle by tightening control and reducing delays.

North Shore BMW shared:

“Stock Assist has taken the guesswork out of stock control for us. The mobile app means arrivals, moves, and damage notes are captured on the spot, not hours later. Notes, flags, photos, and attachments now travel with the vehicle — nothing gets lost in emails or texts. The daily Status Report has effectively become our yard change log, so issues are picked up the same day and delays minimised. In short, Stock Assist cuts noise, lifts accountability, and speeds decisions.”

Christopher Randall – Managing Director

 

Kaizen Service Quotes | “From 30 minutes to 5”

Also part of PMDS Release R7.2, Kaizen Service Quotes delivers a massive leap in workshop efficiency. Built into the Kaizen service platform, it allows staff to generate quotes in minutes — often seconds — by pulling in pre-configured labour, parts, and menu pricing.

Key features include:

• Rapid quote creation, with customer and vehicle history automatically retrieved.
• Smart templates and pricing rules, reducing the need for manual entry.
• One-click conversion from quote to booking, repair order, and parts requisition.
• Consistent pricing accuracy, giving both service advisors and customers confidence.

The ability to produce more quotes each day not only increases workshop throughput but also creates more opportunities to convert customers into bookings. For advisors, the reduced admin burden means more time is spent on upselling services and building stronger customer relationships. For managers, Kaizen provides improved reporting on quote conversion rates, helping identify and capitalise on revenue opportunities.

Sunco Motors reported:

“Kaizen Quoting has cut our quoting process from 30 minutes to just five minutes — with quotes for known customers taking under a minute. In our first week, we created 65 quotes, compared to just 3–4 a day before. It’s a real game-changer for our efficiency.”

Ronan Larkin | General Service Manager

 

F&I Introductions | Smarter Finance & Insurance Workflows

The new F&I Introductions module, included in PMDS Release R7.2, is designed to strengthen collaboration between sales teams and finance managers. By automatically generating and tracking F&I leads at the right points in the sales process, it ensures more opportunities are captured and followed through.

Key features include:

• Automated opportunity creation, triggered by key events in the sales process.
• Seamless communication tools, so sales staff and F&I managers can collaborate on deals without leaving the DMS.
• Tracking and reporting dashboards, giving managers visibility into F&I opportunity conversion and staff performance.
• Customer-friendly workflows, ensuring finance discussions are introduced at the right stage, improving acceptance and trust.

For dealers, this means higher penetration rates on finance and insurance products, less leakage of opportunities, and more streamlined customer experiences. By keeping F&I in sync with sales, the dealership not only lifts revenue but also provides customers with a smoother and more professional buying journey.

Tech Mobile | Job Management, Anywhere

Tech Mobile is a mobile extension of the Kaizen workshop suite that allows technicians to manage their jobs directly from a tablet or smartphone. Designed to work both online and offline, it ensures technicians stay productive whether they’re in the workshop, on a road test, or out on a mobile repair.

Key features include:

• Clocking on and off jobs and travel time, eliminating paper timecards.
• Ad hoc job creation, so unexpected repair work can be captured immediately.
• Photo and voice-to-text capture, ensuring accurate job notes without slowing technicians down.
• Parts requests and updates, feeding directly into the DMS to keep advisors informed in real time.

For service managers, Tech Mobile offers a live window into workshop operations — from technician utilisation to job status and progress. For customers, it means faster turnaround times and fewer surprises, since estimates and updates are recorded promptly and communicated clearly. In short, Tech Mobile reduces guesswork, improves accountability, and lifts the overall customer experience.

The benefits? Reduced guesswork, smarter scheduling, and happier customers!

The Bottom Line

These new products are built to deliver measurable improvements: faster processing, fewer errors, better visibility, and stronger decision-making. And with Stock Assist, Kaizen Service Quotes, and F&I Introductions included in PMDS Release R7.2 at no additional cost, this upgrade delivers significant value.

For more information, contact your Customer Relationship Manager or submit an enquiry via the Contact page.